Privacy Statement

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Shropshire Community Foundation is committed to ensuring that your privacy is protected. Should we ask you to provide certain information so we can confirm your identity, you can be assured that it will only be used in accordance with this privacy statement.

We may change this policy from time to time by updating this page. You should occasionally check this page to ensure you are happy with any changes. This policy is effective from 1st January 2023.

What we collect

We may collect the following information:

  • Name and job title
  • Contact and demographic information including email address
  • Your connections to other organisations (e.g. your employer)
  • Your preferences and interests
  • Details of your donations to Shropshire Community Foundation
  • Details of your grant applications to Shropshire Community Foundation
  • Records of your interactions with Shropshire community foundation, for example, attendance at events

What we do with the information we gather

We will process personal information for our legitimate business and charitable interests, which may include some, or all, of the following:

  • Internal record keeping
  • Recording and processing donations
  • Managing funds
  • Records of volunteering
  • To claim Gift Aid on your donations
  • To assess your eligibility for a grant
  • To undertake statistical analysis
  • To improve our communication and services
  • To occasionally contact you about our work. You will always be able to decline future contact
  • To invite you to events that may be of interest to you

We may combine information you provide to us with information available from external sources in order to gain a better understanding of our supporters and grant applications and to improve the services we provide.

The information that we obtain from other organisations may depend upon your privacy settings or responses you give so you should check them regularly. This information will be obtained from places such as Companies House and articles publishes in the national and local press.


We are committed to ensuring that your information is secure.

Some of our suppliers may run their operations outside the European Economic Area (EEA). Although they may not be subject to same data protection laws as companies based in the UK, we will take steps to make sure they provide an adequate level of protection in accordance with UK data protection law. By submitting your personal information to us you agree to this transfer, storing or processing at a location outside the EEA.

In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.


We will not retain your information longer than is necessary. This will normally be for a maximum of six years after our relationship with you has ceased although we are occasionally required to hold data for longer periods for specific programmes.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement.

Controlling your personal information

You may choose to restrict the use of your personal information in the following ways:

Whenever you are asked to fill in a form look for the boxes that you can click to indicate how you would like us to contact you.

All electronic communications will contain an ‘unsubscribe’ link. If you would like to change your communication preferences or be removed from our database, you can ask us at any time by emailing [email protected], using the form available on our website or by writing to us at the address below or calling us on 01743 291010.

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.

You may request details of personal information which we hold about you. If you would like a copy of the information held about you, please write to:

Shropshire Community Foundation
Belmont House
Sitka Drive
Shrewsbury Business Park

If you believe that any information we are holding about you is incorrect or incomplete, please write to us or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.




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Our quarterly e-newsletter is where we share news, stories, appeals, events and details of grants.

Your details will only be used by Shropshire Community Foundation – we never share details with other organisations and you can unsubscribe at any time.